Memorandum
To:   Senators & Freshman Board, & non-senatorial appointees
From:  Internal Affairs Committee
Re:   Institutional history: Accountability (of the administration).
Date:   30 March 1999

In the past, SGA has been criticized for not having institutional history.  In order to combat this issue, we will make efforts to raise awareness of our history and dealings with the administration.

Attached are a group of Red and Black articles describing some funding
issues of the SPACenter.  

In 1992, the Office of the Vice-President of Student Affairs (OVPSA) asked SGA to increase student activity fees.  OVPSA made this request without revealing that the student activity fee surplus had amassed over $1 million.  

Meanwhile, UGA officials promised not to charge students "a dime more" for the SPACenter.  In spite of this promise, the OVPSA took $1.5 Million in student activity fee surplus funds and transferred it to the SPACenter for debt servicing.  

This would not be the last time that the OVPSA omitted material information in its dealings with SGA:

1. In 1998, the Student Activity Fee Review Committee (SARC) formed to evaluate student fees.  SARC was formed under the guidance of OVPSA. However, an OVPSA official waited until the last SARC meeting to disclose an essential fact to SARC: OVPSA would automatically take 52% of any student fee increase for administrative expenses.

2. OVPSA annually submits the student activity budget to allocation committee members without including the administrative portion of the budget.  OVPSA asks committee members to approve the funding split for 52% of the budget without ever even showing it to the members.  Student members, therefore, unwittingly approve $1.1 Million in expenditures without testimony or any explanation of need.


Memorandum
To:   Senators & Freshman Board, & non-senatorial appointees
From:  Internal Affairs Committee (IAC)
Re:   Institutional knowledge: Student Activity Administrative Budget.
Date:  6 April 1999

In the past, SGA has been criticized for not having institutional knowledge.  In order to combat this issue, we will make efforts to raise awareness of our history and dealings with the administration.

Last week, IAC circulated a memo describing SGA’s dealings with the Office of the Vice-President of Student Affairs (OVPSA).  Last week’s memo described the administrative budget, which is not presented to the All-Campus Fee Allocations Committee.  OVPSA asks the committee members to approve the funding split without seeing the administrative budget.

A portion of the administrative budget is below.  All of these expenditures are made from student activity money.

As the summary shows, $590,000 of student activity money goes to salaries of student activities.  Next week, we’ll provide a list of names who are employed with that $590,000.  

Student Activity Administration: 77,300
Student Activities Business Office: 16,750
Staff Salaries: 590,248
Staff Benefits:132,142
Department Labor Pool: 128,433
Recreational Sports Administration: 158,876
Total: 1,103,749


Memorandum

To:  Senators, and other similarly situated students
From:  Hoofnagle. School of Law Senator
Re:  Your money
Date:   15 April 1999

In the past, SGA has been criticized for not having institutional knowledge.  In order to combat this issue, we will make efforts to raise awareness of our history and dealings with the administration.

Last week’s memo featured the $1.1 million student activity fee administrative budget.  A mere $590,000 of your money goes to pay employees of student activities.

At other schools, the entire student activity fee budget (administrative and clubs) is controlled by student government.  Here, we only have limited control over the money allocated to clubs.

At other schools, students retain control over hiring and reviewing student activities employees.  Here, we have no control.  No student input is taken for performance review, hiring, or promotion.  

The attached chart contains student activities employees who are paid with student fees or from fees generated from Tate Center services.  

The following employees are paid with student activity fees or funds generated from Tate Center services:
Name Position
James Crouch Associate Director of Student Affairs
Tricia Petty Student Affairs Counselor
Jarrell Anthony Business Manager II
Tommy Altman Assistant Director
Diane Teague Art Coordinator
Richard Wallace Student Affairs Technical Services Coordinator
Willie Banks Student Affairs Counselor
Candice Sherman Assistant Director of Student Activities
Jody Hall Student Affairs Operation Specialist
Bobby Bowen Duplicating Service Supervisor
Ruth Anderson-Hockin Student Affairs Operation Specialist
Rebecca Cartlidge Senior Secretary
Linda Edwards Administrative Secretary
Shannon Bennett Assistant Conference Coordinator
Eleanor Fortson Administrative Secretary
Marian Thomas Senior Accounting Assistant
Misty Pierce Accounting Clerk
Norma Kesler Phototypesetter I
Sabrinia Brown Accounting Clerk
Maureen Finneran Section Supervisor
Linda Fields Accounting Assistant
Marian Arnold Section Supervisor
Eva Christian Offset Equipment Operator


Memorandum

To:  Allocations Members
From:   Hoofnagle, SGA Senator
Date:  7 April 1999
Re:  “Prior year funding”

“Prior year funding” is the term that the Office of the Vice-President for Student Affairs (OVPSA) uses to describe the surplus from the student activity budget.  

The OVPSA spends “prior year funding” on projects without student oversight.  For instance, in 1995, OVPSA took $1.5 million from student activity “prior year funding” to pay for debt servicing on the SPACenter.

It is important that allocations members know how much money is in “prior year funding.”  There is no reason why you cannot allocate money from prior year funding to student groups who need money.  “Prior year funding” is your money.  If you don’t allocate it to student clubs, OVPSA may allocate it to other projects at their discretion.

I urge you to inquire about the present surplus of “prior year funding.”  As you enter deliberations, please consider allocating this money to student groups.

If you have any questions or comments, please feel free to contact me at choof@negia.net